TMAC Board Minutes – June 25, 2020

Present: Dale Dunlop, Yashy Murphy, Paul Knowles, Marc Smith, Tracy

Ford, Monica MacNeil, Jerry Grymek, Suzie Loiselle, Treasurer Darcy Rhyno

and ED Elizabeth Kerr.

Regrets: Guy Thériault

Note: The June 25, 2002 National Board Meeting was held using DEMIO in

preparation for June 30, 2020 AGM.

1.0 Call to Order

Meeting called TMAC National Board meeting to order by DD at 12:01 p.m.

2.0 Approval of Agenda

It was resolved that the agenda would be adopted as presented.

3.0 Approval of Minutes

It was moved that the minutes for the May 14, 2020 and May 27, 2020

meetings be approved as presented.

Approved: Marc Smith

Seconded: Jerry Gyrmek

Note to EK: Check Darcy’s recorded attendance on May meetings.

4.0 Financial Reports

EK updated Board that June 30, 2020 Financials and revised 2020 Budget to

be presented in July by Darcy Rhyno, after consultation with Darcy Ryhno

and Grant Fraser.

5.0 ED Report

EK provided the current member stats standing at 320, which includes

GRACE. EK proposes to extend GRACE to August 31, 2020 and will supply

updated member stats at that time.

6.0 Chapter Liaison Report

PK contacted all four chapters in the past week. This is his report.

Annual meetings: All four will hold annual meetings within the next month:

BC and Yukon, today (June 25); Atlantic, July 6; Ontario, mid-July; Prairies

and NWT, in July.

Several chapters requested that when a member joins or leaves, they be

notified asap. Elizabeth is already following up on this.

Prairies asked if there has ever been discussion about TMAC Chapters

requiring waivers for team events / activities? Quoting Paula Worthington:

“I was thinking about an upcoming hike and wondering if we should have

members complete a waiver (the hike is not strenuous, but there are always

risks hiking in the mountains, plus COVID-19 adds another layer of event

liability). All attendees have to formally RSVP which I think would limit

some risk but wanted to get some advice on that front.”

There is a request from Ontario chapter executive that that Chapters policy

be amended to allow more than seven executive members. In a large

chapter, in order to represent the entire area, and to fulfill all the central

functions, more than seven seems necessary.

Re: Question from Prairies

DD asked if the event was sponsored by an industry member. It was clarified

that it was a Chapter-sponsored event and no waivers would be required.

Re: Question from Ontario

DD says that the guidelines stipulate seven(7) but as it is not included in the

Bylaw, Ontario may elect more than seven (7).

7.0 Committees | Awards

TF reported out that the TMAC Awards Virtual Presentation would not be

LIVE, but convert into a YOU TUBE format to be posted on FACEBOOK and

on the website. The video will be released on Wednesday, July 22, 2020 at

7:00 p.m. EDT!

Tracy thanked confirmed sponsors: Le Québec maritime; Destination BC;

Chelsea Hotel; the TMAC Ontario Chapter, President Dale Dunlop and Yukon

Tourism.

8.0 AGM

The rest of the meeting was spent going through the options for AGM

platforms and it was decided to change the platform to ZOOM.

A ZOOM test run to be scheduled with Dale, Darcy, Elizabeth, Mark and

Tracy before the day of AGM. All Board members will be invited to join

voluntarily.

All Board members to arrive at AGM 30 minutes prior to meeting.

Proposers and seconders were decided for the three motions as follows

ahead of the AGM:

Acceptance of 2019 SSM Minutes

• Proposed TF

• Seconded MM

Acceptance of Financial Statements

• Proposed MS

• Seconded PK

Appointment of Accountant

• Proposed MM

• Seconded JG

These motions will be written up formally in AGM minutes.

DD will address Bylaw and proposed # of Board members.

DD will announce the three members who received the top three votes.

DD will then give a short report, thank the departing Board members and

introduce the future host videos.

9.0 Other Business

DD took a moment to thank both Suzie Loiselle and Yashy Murphy for their

roles as Board members.

10.0 Meeting Adjourns

DD adjourned the meeting at 12:40 p.m.